Services
Every problem has a solution
If you find yourself doing repetitive, time consuming tasks each month, then chances are that process can be automated. Sirokai Solutions specialises in process automation which means you get to spend more time doing the work that pays.
Precedent Automation
So many firms struggle with creating consistent output because their precedent library is manual, out-of-date, or doesn't even exist. Do you have staff that keep the precedents they like to use in a personal folder that nobody knows about or can access? Do staff copy and paste old documents from previous matters because that is closer to the real world than the precedent on the system? Not only is this inefficient, it is also dangerous as there is a real risk of confidential information being accidentally forwarded to a third party.
Automating your commonly used precedents not only saves you time and money, but ensures the highest quality of output. Saying that however, the level of automation and effort that goes into each precedent isn't always the same. For example, conveyancing and wills/estates matters are quite often fixed price, therefore it is essential that your staff can generate the documents they require as quickly and easily as possible. Other practice areas such as litigation are more variable, so a heavily automated precedent is not as beneficial as say, a comprehensive clause library.
With 25 years experience working with law firms, John from Sirokai has plenty of experience to know the difference and can advise you on best practice.
Using MS Word, your practice management system and other document automation tools, Sirokai can build intelligent, automated templates and precedents harnessing the information already available within your PMS or other systems.
Report Writing
Sirokai has many years experience in getting data out of practice management systems in the format you need.
We can advise you not only on the kind of data you can extract, but also the best platform for displaying such data, be it Crystal Reports, Excel, your own proprietary report writer or even emails.
Have you ever found yourself exporting data from your practice management system then spend hours cleaning and formatting the data in Excel, only to do the same thing the following month? How about printing multiple reports from your system then manually entering figures from these into a single consolidated report to satisfy a particular client or practice area's requirements?
Excel can be used to directly communicate with most practice management systems to get the data you need at the click of a button, saving you thousands of dollars in lost time and revenue.
For reports that need extra pop or need to be easily digestable and distributed, Sirokai Solutions has many years experience using specialised report writing software such as Crystal Reports.
Microsoft Office Development
Push Word, Excel, Outlook and the rest of the Microsoft Office suite to the next level with custom macros. Throw away those manual steps you do every day! Sirokai has almost 30 years experience in developing Microsoft Office solutions to achieve just about anything.
All professional service firms work with documents and emails every day. Therefore getting the most out of Word, Excel and Outlook is critical to ensuring you are achieving the best out of your teams. Microsoft Office products can be made to do just about anything if you have the know-how. That's where Sirokai Solutions comes in.
John has extensive experience in developing not only traditional VBA macros, but also sophisticated .NET add-ins, giving you the flexibility to achieve even the most complex goals. If you can think it, chances are it can be done.
Custom add-ins have been developed for clients to accommodate a multitude of tasks such as:
- custom printing systems
- automatic email generation
- electronic signature handling
- automated styles
- integration with third party products
- and more...
Training and Course Development
For every issue firms experience with their systems and/or processes, training is quite often at the heart of the problem. With each generation of staff, knowledge erodes unless you have the proper training processes in place. Left unchecked, you could be wasting thousands of dollars each year in lost productivity, with staff running ineffecient processes because they were never taught any other way.
This is one of the main reasons firms spend thousands of dollars changing practice management systems, because the full knowledge and understanding of their current systems has been lost over time.
Whilst effective training is important for new staff, don't forget your existing employees. Practice management systems as well as Microsoft Office etc. are constantly updating, with new features added all the time. Just as it is important to keep up to date with your professional training, the same is true for your internal systems and procedures.
Sirokai provides training services for users of all skill levels and seniority in the use of practice management systems and general office systems such as Windows and Microsoft Office. Sirokai can also assist with the development of custom just-in-time training resources such as online training modules to give your staff the help they need when they need it.
Bespoke Software Development
Today's practice management systems are very powerful and can perform a great many tasks, however software firms need to cater for the majority of their clients. Quite often firms have niche requirements for which their PMS is not well suited, so they are left to perform inefficient processes or build convoluted workarounds.
Whilst software developers are a dime-a-dozen, there are not many out there with an understanding of the unique requirements and challenges faced by law firms every day. Sirokai's extensive software development and legal industry experience means we can develop solutions that not only meet, but exceed your expectations, quickly and easily. If you have a requirement, chances are we have already thought about it.
See Case Studies for more information on the types of applications which can be developed.
Best Practice Advice
Sirokai has years of experience working with the legal industry. Every challenge you face has mostly likely been faced by other firms in the past. Therefore we are perfectly placed to give you the best advice on the solutions you need.
Practice Management Systems are changing all the time. Coupled with staff turnover, many firms end up using only a small portion of the software for which they have paid big money. Quite often firms spend thousands of dollars to change their practice management system because they don't fully understand the capabilities of the system they already have.
Sirokai can assist by performing an audit of how you use your current system and offer advice on improving your processes. This is done by not only looking at how your software systems have been used, but by engaging the key stakeholders in the firm to identify their pain points and existing processes.
Automating your commonly used precedents not only saves you time and money, but ensures the highest quality of output. Saying that however, the level of automation and effort that goes into each precedent isn't always the same. For example, conveyancing and wills/estates matters are quite often fixed price, therefore it is essential that your staff can generate the documents they require as quickly and easily as possible. Other practice areas such as litigation are more variable, so a heavily automated precedent is not as beneficial as say, a comprehensive clause library.
With 25 years experience working with law firms, John Mengel from Sirokai has plenty of experience to know the difference and can advise you on best practice.
Using MS Word, your practice management system and other document automation tools, Sirokai can build intelligent, automated templates and precedents harnessing the information already available within your PMS or other systems.